Title
Safety Data Sheet Database Management Services - Requirements Contract (Ordinance S-43984)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Kelleher, Helmrich & Associates, Inc., to provide a proposer-hosted web-based Safety Data Sheet (SDS) database including updates and maintenance services for the Office of Environmental Programs (OEP). The aggregate contract value shall not exceed $120,000 (including applicable taxes), with an estimated annual expenditure of $24,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The SDS database manages approximately 10,000 active safety data records for chemicals or products with chemical constituents used during the course of business at 1,200 locations which ensures worker safety and compliance with the Occupational Safety and Health Administration's (OSHA) Hazard Communication Standard (HCS) (29 CFR 1910.1200). The database is available to all City employees through the Inside Phoenix website and can easily be searched by facility name, product name, manufacturer, or MSDS number. This contract will allow continuation of operations and efficiency and compliance with Federal standards.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
RFP 17-019 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Procurement Division on June 30, 2017. One offer was deemed non-responsive.
The proposal was scored by a three member evaluation committee based on the following criteria: Product Features and Capability Value Rating (350 points), Method of Approach (300 points), Company Experience, Qualification, and References (200 points), and Price Proposal (150 points). The proposer and their score is as follows:
Kelleher, Helmrich, & Associated, Inc.: 910
The Deputy Finance Directory recommends that the offer from KHA be accepted as the highest scored, responsive and responsible offeror that was most advantageous to the City.
Contract Term
The five-year contract shall begin on or about Nov. 1, 2017.
Financial Impact
The aggregate contract value shall not exceed $120,000 (including applicable taxes) with an estimated annual expenditure of $24,000. Funds are available in the Office of Environmental Programs budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Office of Environmental Programs.