...Title
Phoenix Convention Center Audio Visual Infrastructure Replacement, Design-Build Services Amendment - CP10400026 (Ordinance S-44353)
Description
Request to authorize the City Manager, or his designee, to execute two amendments to contract 145059 with AVAZ, Inc., dba Audio Video Resources (AVR), to provide continued design-build (DB) services for the Phoenix Convention Center (PCC) Audio Visual Infrastructure Replacement project. The fee for additional services will not exceed $3,560,967.30. Further request authorization to execute amendments to the contract as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item.
Report
Summary
This project is for the assessment, design, and replacement of the existing Audio Visual (AV) and lighting controls and network systems at the Convention Center North and West Buildings, including minor installation of new AV components at Symphony Hall and the South Building. During all phases of work, the PCC will remain open for business and in full operation. The DB team will be required to design and install an AV and lighting control system with a sustainable life-span of a minimum of 10 years for the PCC.
This amendment is for Phase I construction services of the Audio Visual Infrastructure Replacement project including, but not limited to: system reconfiguration, replacement of all amplifiers, installation of digital signal processing units, control system processors, computers, control system panels, network switches, speakers, monitors, racks and other related work in the North and West Buildings, and minor installation of new AV components at Symphony Hall and the South Building.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
AVR was chosen to provide Design-Build services for this project using a qualifications-based selection process according to section 34-603 of the Arizona Revised Statutes.
The Equal Opportunity Department has determined that no Small Business Enterprise goal will be established for this project.
Contract Term
The work covered under the first amendment is expected to be completed by Oct. 31, 2018. The term of the second amendment will be up to 30 months from the Notice to Proceed. Contract work scope identified and incorporated into the contract prior to the end of the contract term may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The total fee for contract services will not exceed $3,860,967.30, including all subconsultants, subcontractors, and reimbursable costs.
Staff executed the initial contract for DB design and GMP preparation services for a fee not-to-exceed $300,000.
The first amendment is for Phase I construction services of the Audio Visual Infrastructure Replacement project and will increase the contract by an additional $1,545,868.50, including all subconsultants, subcontractors, and reimbursable costs.
Future contract amendments may be executed for construction services for Phase II of the project or other contract services totaling an amount not-to-exceed the remaining $2,015,098.80, and will be reviewed and approved separately by the Budget and Research Department.
The additional $3,560,967.30 amount requested under this amendment is available in the Phoenix Convention Center Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Concurrence/Previous Council Action
City Council approved Design-Build Contract 145059 on May 31, 2017.
Location
100 N. 3rd St.
Council Districts: 7, 8
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr., Deputy City Manager Mario Paniagua, the Phoenix Convention Center Department, and the City Engineer.