Title
Lot Cleaning and Maintenance Services for 810 Aviation-Owned Land Parcels (Ordinance S-43922)
Description
Request to authorize the City Manager, or his designee, to enter into Amendment 8 to Contract 132095 with Berry Realty & Associates, Inc. to extend the term on a month-to-month basis not to exceed six months. The aggregate value of the six-month extension will not exceed $226,550, with an estimated monthly expenditure of $37,758. The amendment may contain other terms and conditions deemed necessary or appropriate by the City Manager or his designee. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Berry Realty & Associates, Inc. currently provides lot cleaning and maintenance services for 810 Aviation-owned parcels of land. The parcels were obtained through the Community Noise Reduction Program and are vacant, undeveloped lots located in residential and industrial areas around the west end of Phoenix Sky Harbor International Airport. The services provided under the Contract include vegetation control, trash pickup, removal of illegally dumped materials, rock harrowing, fence repair, tree maintenance and removal, sign installation and repair, pest control, and other work associated with property maintenance.
Upkeep of the parcels, which total approximately 150 acres, is imperative to the communities that live and work on neighboring parcels. Extending the term of the Contract will ensure continuity of services during completion of a competitive request for proposals.
Procurement Information
A determination memo to extend the term of the Contract was completed and approved by the Deputy City Manager in accordance with Administrative Regulation 3.10.
Contract Term
The term will be extended on a month-to-month basis not to exceed six months. The decision to terminate the month-to-month term will be exercised at the discretion of the Aviation Director.
Financial Impact
The aggregate value of the six-month extension will not exceed $226,550, with an estimated monthly expenditure of $37,758. Funds are available in the Aviation Department's budget.
Concurrence/Previous Council Action
Contract 132095 was approved by City Council on Sept. 14, 2011.
Location
The parcels are located west of Phoenix Sky Harbor International Airport.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.