Title
Archaeology Consulting and Historic Preservation Services for Citywide Projects - RFQu 18-185A (Ordinance S-47684)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contracts (148369) with Transcon Environmental, Inc.; (148374) AECOM; (148349) Motley Design Group, LLC; (148350) Ryden Architects, Inc.; (148367) Environmental Planning Group, LLC; (148376) HDR Engineering, Inc.; (148368) Westland Resources, Inc.; (148354) Desert Archaeology, Inc.; (148377) SWCA Environmental Consultants; (148355) PaleoWest Archaeology; (148365) Terracon Consultants, Inc.; (148375) Archaeological Consulting Services, Ltd; (148352) Northwind Resource Consulting; (148373) AZTEC Engineering Group, Inc.; (148353) Logan Simpson; (148351) Northland Research, Inc.; (148366) Jacobs Engineering Group; and (148372) with EcoPlan Associates, Inc., for the purchase of archaeology consulting and historic preservation services for various City departments. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $8,200,000.
Report
Summary
Since approximately 1990, the City of Phoenix has enlisted archaeological and historic preservation consultants to conduct investigations that identify cultural resources and evaluate or mitigate impacts to sensitive cultural resources resulting from a variety of City-sponsored projects. These projects are completed for various City departments and use different funding sources that require specific compliance procedures in order to meet city, state, and federal archaeological and historic preservation policies and regulations. Services provided will include, but are not limited to, archaeological and historic property surveys, archaeological monitoring of ongoing construction sites to conduct archaeological feature recordation and sampling, testing and data recovery excavations, artifact analyses, evaluation and assessment of archaeological discoveries, and preparation of documents for federal reporting purposes. Services will be used on a Citywide basis with the Parks and Recreation, Neighborhood Services, Housing, Planning and Development, and Aviation departments being the majority users.
Additional funding is needed to accommodate archaeological and historic preservation compliance requirements under the Arizona Antiquities Act, the National Historic Preservation Act, and the City of Phoenix Historic Preservation Ordinance. Nine of the current projects exceeded their original estimated cost because of project areas being expanded by the project managers or because of additional findings after excavation began, exceeding expectations. Once excavation begins on these projects, the cost can double or even triple based on what is found. It is correct to say there were unforeseen expenses during the lifetime of these contracts and new projects were required.
The additional funding for this contract will ensure sufficient funding to continue ongoing critical Citywide Archaeology projects and necessary services for the remaining term of the contract.
Contract Term
The contract term is Sept. 14, 2018 through Sept. 13, 2023.
Financial Impact
Upon approval of $8,200,000 in additional funds, the revised aggregate value of the contract will not exceed $15,070,000. Funds are available in various Departments' budgets.
Concurrence/Previous Council Action
This item was originally approved by City Council on Aug. 29, 2018.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.