Title
Information Technology Staffing Services - AVN RFP 19-029 - Amendment (Ordinance S-51219)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Contracts 150929, 150930, 150931, 150932, 150933, 150934, and 150935 with OST, Inc., Intratek Computer, Inc., Acro Service Corporation, Solu Technology Partners, LLC, 22nd Century Technologies, Inc., Beacon Systems, Inc., and Lancesoft, Inc. to extend the contract term. No additional funds are needed, request to continue using Ordinances S-45995, S-49444, and S-49689.
Report
Summary
The contracts currently provide contracted information technology (IT) staff to support technology systems at Phoenix Sky Harbor International Airport (PHX) and augments the Aviation Department's more than 50 full-time Technology Division (Technology) employees. The additional contracted IT staff support the numerous critical systems at PHX, including the access control and alarm monitoring system, the operations security portal for badging, the video surveillance system, the parking revenue control system, and common use systems for the airlines (paging, checkpoint wait times, flight information displays, common use kiosks, and automated passport control kiosks).
Aviation has an active solicitation for IT staffing services, and given unexpected overwhelming interest and participation in the solicitation process, Aviation anticipates a recommendation for new contract awards in late 2024.
Aviation requests an extension of the current seven contracts for up to six months, or until new contracts are in place, whichever occurs first, to allow for the ongoing procurement process to conclude and the new contracts to be in place. It will also allow time for the existing contracted IT staff to go through the onboarding process, where applicable, minimizing disruption to ongoing operations and services.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval the contracts will be extended up to March 31, 2025.
Financial Impact
The total value of the contract will be up to $21,550,000, which includes the extension period, no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously approved:
• Information Technology Staffing Services Contracts (Ordinance S-45995) on September 4, 2019.
• Additional expenditures in the amount of $1,300,000 for Information Technology Services Department (Ordinance S-49444) on March 1, 2023.
• Additional expenditures in the amount of $250,000 for Street Transportation Department (Ordinance S-49689) on May 3, 2023.
Location
Phoenix Sky Harbor International Airport: 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.