Title
Wachs Valve Exercising Equipment, Parts, Tools and Maintenance (Ordinance S-48049)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Balar Equipment, to provide Wachs equipment, parts, tools, maintenance and associated accessories. Further request to authorize the City Controller to disburse all funds related to this item. This agreement will not exceed $500,000.
Report
Summary
The purpose of this agreement is to provide the Water Services Department with Wachs valve exercising equipment, parts, and services necessary to maintain both new and existing equipment on an as-needed basis. This equipment is used by the Water Distribution staff to maintain the useful life of up to 160,000 valves currently in operation by ensuring the valves are not rendered inoperable due to corrosion.
This direct selection is necessary because Balar Equipment is the sole authorized distributor and service provider for Wachs equipment for the State of Arizona.
Balar Equipment services include, but are not limited to new and replacement equipment, parts, maintenance, and repair services.
Procurement Information
An exception to the procurement process was determined to select the Contractor set forth in City of Phoenix Administrative Regulation 3.10. A direct selection was made because there exists a lack of authorized contractors which makes a competitive selection process impracticable, unnecessary, or contrary to the public interest.
Contract Term
The agreement will begin on or about Nov. 1, 2021, for a five-year aggregate term with no options to extend.
Financial Impact
The agreement value for Balar Equipment will not exceed $500,000 for the five-year aggregate term.
Funding is available in the Water Services Department’s budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.