Title
Authorization to Accept and Disburse Area Agency on Aging, Region One, Inc. Grant for Home Delivered Meals Program (Ordinance S-49975)
Description
Request authorization for the City Manager, or his designee, to accept annual home delivered meals funding from the Area Agency on Aging, Region One, Inc. (AAA) in the amount of $2,450,000. Further request authorization for the City Treasurer to accept, and for the City Controller to disburse, all funds related to this item.
Report
Summary
In spring of 2019, the City of Phoenix was awarded a five-year grant which began July 1, 2019, and ends June 30, 2024. Funds provided to the City of Phoenix through AAA are used to fund the City’s Home Delivered Meals (HDM) program. The HDM program assists with increasing the nutrient intake of at-risk older adults who are homebound and/or disabled, to allow them to remain independent in their homes.
The Human Services Department (HSD), through a contracted vendor, is projected to prepare and deliver approximately 300,000 nutritionally balanced meals to homebound and disabled seniors annually.
Contract Term
The initial term of the contract under the five-year grant began July 1, 2019, through June 30, 2020, with four one-year options to extend determined by AAA. AAA requires the City to reapply for funding and enter into a new contract for each additional year authorized under the grant.
The term of this contract extension is for the final year of the grant which will begin July 1, 2023, and end June 30, 2024.
Financial Impact
The contract amount for Fiscal Year (FY) 2023-24 shall not exceed $2,450,000. The term of this contract is from July 1, 2023, through June 30, 2024. There is a 10 percent match requirement that will be addressed through in-kind, program donations from program participants, and general fund.
Concurrence/Previous Council Action
- Ordinance S-44610 was adopted on May 16, 2018, authorizing HSD to contract with Selrico Services, Inc. for food management of the Senior Programs Congregate Meal and HDM programs. Selrico Services produces and delivers meals according to the specified AAA standards for the HDM program grant. The contract term for Selrico Services is July 1, 2018, through June 30, 2023, with one two-year options to extend.
- Ordinance S-45521 was adopted on April 3, 2019, authorizing HSD to apply for, accept funding from and enter into the initial contract with AAA for an amount up to $2,082,325 annually.
- Ordinance S-47112 was adopted on Nov. 18, 2020, authorizing HSD to accept an additional $2,843,045 in funding for FY 2020-21.
- Ordinance S-47312 was adopted on Feb. 17, 2021, authorizing HSD to accept an additional $500,000 in funding for FY 2020-21.
- Ordinance S-47799 was adopted on July 1, 2021, authorizing HSD to accept an additional $5,425,370 in funding for FY 2021-22.
- Ordinance S-48842 was adopted July 1, 2022, authorizing HSD to accept an additional $2,652,288 in funding for FY 2022-23.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.