File #: 20-0079   
Type: Ordinance-S Status: Adopted
Meeting Body: City Council Formal Meeting
On agenda: 4/15/2020 Final action: 4/15/2020
Title: Public Works Solid Waste Support On-Call Services (Ordinance S-46518)
District: District 1, District 2, District 4, District 7, District 8, Out of City

Title

Public Works Solid Waste Support On-Call Services (Ordinance S-46518)

 

Description

Request to authorize the City Manager, or his designee, to enter into separate agreements with the five consultants listed below, to provide Solid Waste Support On-Call Services for the Public Works Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $4 million.

 

Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.

 

Report

Summary

The On-Call consultants will be responsible for providing various support services for landfills, transfer station facilities, hauling yards, and maintenance facilities. Each consultant will provide services aligned to their expertise that include, but are not limited to: Engineering Services, Environmental Professional Services, Groundwater Monitoring Services, Survey Services, and other related services as required.

 

Procurement Information

The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Nine firms submitted proposals and are listed below.

 

Selected Firms

Rank 1: Geologic Associates, Inc.

Rank 2: Tetra Tech BAS, Inc.

Rank 3: AMTECH Associates, LLC

Rank 4: Brown and Caldwell, Inc.

Rank 5: S3 Arizona, LLC

 

Additional Proposers

Rank 6: Civil & Environmental Consultants, Inc.

Rank 7: HDR Engineering, Inc.

Rank 8: Sanborn, Head & Associates, Inc.

Rank 9: SCS Engineers

 

Contract Term

The term of each agreement is up to five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.

 

Financial Impact

The agreement values for the five firms are as follows:

  • Geologic Associates, Inc.: $1.5 million
  • Tetra Tech BAS, Inc.: $1 million
  • AMTECH Associates, LLC: $500,000
  • Brown and Caldwell, Inc.: $500,000
  • S3 Arizona, LLC: $500,000

These amounts include all subconsultant and reimbursable costs. The total fee for services will not exceed $4 million.

 

Funding is available in the Public Works Department’s Capital Improvement Program budget. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.

 

Location

Del Rio Landfill, 1150 E. Elwood St.

Skunk Creek Landfill, 3165 W. Happy Valley Road

19th Avenue Landfill Cell A, 1701 W. Lower Buckeye Road

19th Avenue Landfill Cell A-1, 3850 S. 15th Ave.

27th Avenue Landfill, 3060 S. 27th Ave.

27th Avenue Transfer Station / MRF, 3060 S. 27th Ave.

North Gateway Transfer Station / MRF, 30205 N. Black Canyon Hwy.

Deer Valley Landfill/Cave Creek Golf Course, Greenway Road and 19th Avenue

SR-85 Landfill (Out of City), 28361 W. Patterson Road, Buckeye, Ariz.

Council Districts: 1, 2, 4, 7 and 8 and Out of City

 

Department

Responsible Department

This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Public Works Department, and the City Engineer.