Title
Contract to Provide Financial Audits for City's Records (Ordinance S-43235)
Description
Request to authorize the City Manager, or his designee, to enter into a five-year agreement with BKD, LLP to conduct required FY 2016/17 through FY 2020/21 financial statement audits and federal grants audits. BKD, LLP may also provide additional auditing services requested by the City at hourly rates specified in the contract. Further request authorization for the City Controller to disburse all funds related to this agreement in an amount not to exceed $2,703,490.
Report
Summary
The City of Phoenix Charter and Code require the City Auditor arrange for annual audits of the Comprehensive Annual Financial Report (CAFR) and the Federal Single Audit. These audits must be conducted by certified public accountants who are not city employees (external auditors). The City has a long-standing practice of rotating external audit firms every five years. The current firm, Grant Thornton, successfully concludes its five-year contract this year.
Procurement Information
Recently, the City Auditor Department issued a Request for Proposals for external audit services and received responses from six firms. A selection panel made up of representatives from the City Auditor and Finance departments, as well as an external representative from Central Arizona Project, gave BKD, LLP the highest ranking based on qualifications, experience, audit approach, fee, completeness of proposal, availability of personnel, and reference checks.
BKD, LLP: 1,017
Moss Adams, LLP: 930
Clifton Larson Allen, LLP: 909
Eide Bailly, LLP: 881
The contract includes the following audits: CAFR, Federal Single Audit, Expenditure Limitation Report, Highway User Compliance Audit, Civic Improvement Corporation Annual Report, City of Phoenix Employees' Retirement System Annual Report, Aviation Comprehensive Annual Financial Report, Aviation Passenger Facility Charge Program, Landfill Assurance, Val Vista Water Treatment Plant, Phoenix Parks and Preserves Initiative Program, Risk Management Trust Fund Audit, and Annual Financial Indicator Analysis.
Contract Term
The contract term is for five years and covers financial audits from FY 2016/17 through FY 2020/21.
Financial Impact
The aggregate contract value shall not exceed $2,703,490. Annual payments shall not exceed the amounts summarized below:
Year 1: $519,495
Year 2: $529,891
Year 3: $540,490
Year 4: $551,295
Year 5: $562,319
Concurrence/Previous Council Action
This item was approved 7-1 by the Audit Committee at its Jan. 17, 2017 meeting.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the City Auditor Department.