Title
Online Public Access Cataloging and Metadata Services for Library Department (Ordinance S-44802)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures and extend the term of Contract 133227 with OCLC, Inc. to provide online public access cataloging and metadata services for the Library Department. Further request authorization for the City Controller to disburse funds related to this item. This request is for $450,000 in additional funds.
Report
Summary
OCLC, Inc. is a non-profit global library cooperative that provides shared technology services, original research, and community programs for its members worldwide, and which Phoenix Public Library (PPL) has been a member of for over 20 years. Through OCLC's Interlibrary Loan Service, PPL customers can borrow digital materials from libraries all over the world. OCLC is the library standard for providing libraries worldwide with access to millions of digitalized pre-created records (metadata). This contract will allow PPL staff to copy OCLC's pre-created metadata, rather than creating records from scratch, which increases efficiency since PPL adds thousands of new records to its digital catalog each year. OCLC's system also allows PPL customers to search for and receive results quickly.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of an approved determination memo citing that OCLC, Inc. has a unique ability to provide and has established the industry standard for providing high quality bibliographic and authoritative records.
Contract Term
The contract term will be extended through Sept. 30, 2021.
Financial Impact
Upon approval of $450,000 in additional funds, the revised aggregate value of the contract will not exceed $850,000. Funds are available in the Library Department's budget.
Concurrence/Previous Council Action
This contract was previously approved by City Council on Oct. 5, 2011.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Library and Finance departments.