Title
Hotel and Motel Rental Services for Temporarily Displaced Residents (Ordinance S-51082)
Description
Request to authorize the City Manager, or his designee, to grant the Housing Department $200,000 in payment authority to place temporarily displaced residents in Extended Stay America and Red Roof Inn - Home Town Studios due to relocation, emergency repairs, or other displacement actions that would cause the resident to be temporarily out of their residence.
Report
Summary
The need to temporarily house displaced residents or families has increased. Residents of Housing communities have faced displacement due to redevelopment delays, emergency repairs to units or other reasons. In response to temporary displacement of a resident or family, the Housing Department seeks to place residents in extended stay hotels that offer long term accommodations with similar amenities provided in an apartment or home.
Extended Stay America and Red Roof Inn - Home Town Studios fit the needs of temporary housing as they offer full kitchens, refrigerators, stove tops, microwaves, and are pet friendly, meeting the needs of residents. The multiple locations throughout the valley allow residents to be temporarily placed near their current apartment or home.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Without Competition/Special Circumstances. In 2019, Hotel and Motel Services were solicited by the Housing Department and one response was received with only one location and not the needed amenities. In 2023, the Human Services Department conducted a multi-departmental solicitation with prior outreach to the vendor community and received no responses.
Both Extended Stay America and Red Roof Inn - Home Town Studios will accommodate the Housing Department but will not participate in the procurement process due to their standardization of rates, processes and not being set up to accommodate the City's contract management requirements across locations Citywide.
Financial Impact
The total aggregate value will not exceed $200,000 over the next five years. There is no impact to the General Fund. Funding is Federal grant funds.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing Department.