Title
Electrical Motor Drives and Maintenance Agreement - Request for Award (Ordinance S-49646)
Description
Request to authorize the City Manager, or his designee, to enter into agreements with Dykman Electrical, Inc., Keller Electrical Industries, LLC, and Scott's AZ Electric Motor Repair, LLC dba PumpMan Phoenix to provide electrical motor drives and maintenance for the purpose of keeping electrical motors maintained for continued operation of facilities. Further request to authorize the City Controller to disburse all funds related to this item. The agreements will not exceed $5,500,000.
Report
Summary
The purpose of these agreements is to provide electrical motor drives and maintenance for the Water Services, Public Works, Aviation, and Phoenix Convention Center departments.
The three vendors' services will include, but are not limited to: supply and/or install electrical motors with various horsepower, ratings, model designations and configurations, and/or provide electrical maintenance, troubleshooting, replacement parts as required and repair services of electrical problems on an as-needed basis.
Procurement Information
The recommendation was made using an Invitation for Bids procurement process in accordance with City of Phoenix Administrative Regulation 3.10.
Three vendors submitted bids and are listed below, and all bids were found to be responsive and responsible.
Selected Bidders:
Dykman Electrical, Inc.
Keller Electrical Industries, LLC
Scott's AZ Electric Motor Repair, LLC dba PumpMan Phoenix
Contract Term
The agreements will begin on or about July 1, 2023, for a six-year term with no options to extend.
Financial Impact
The agreement value for the three vendors will not exceed $5,500,000 for the six-year term.
Funding is available in the Water Services, Public Works, Aviation and Phoenix Convention Center departments' operating budget.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Mario Paniagua, Interim Deputy City Manager John Chan and the Water Services, Public Works, Aviation and Phoenix Convention Center departments.