Title
Cleaning Agents for Asphalt Removal - Requirements Contract - IFB 19-087 (Ordinance S-46030)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Brody Chemical, Inc. to provide various asphalt cleaning products for the Street Transportation Department. The aggregate contract value will not exceed $103,075. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will supply cleaning agents, which provide a chemical barrier to prevent adhesion of bituminous and/or emulsified asphalt products to tools and equipment used on a daily basis by the Street Transportation Department. Use of these cleaning products will enable asphalt application systems to function correctly, safely and will extend the life of the tools and equipment.
Procurement Information
IFB 19-087 was conducted in accordance with Administrative Regulation 3.10. There were six offers received by the Finance Department's Procurement Division on May 31, 2019. However, two were deemed non-responsive for non-compliance with the solicitation requirements. The following are the three lowest-priced offers:
Equipment Cleaner
5 Gallon Pail
- Brody Chemical: $183.45
- Brewer Cote of AZ: $283
- Copper State Supply: $232.95
55 Gallon Drum
- Brody Chemical: $1,896.95
- Brewer Cote of AZ: $2,992
- Copper State Supply: $2,459.85
Tool Cleaner
5 Gallon Pail
- Brody Chemical: $77.45
- Brewer Cote of AZ: $96.50
- Copper State Supply: $135.96
55 Gallon Drum
- Brody Chemical: $741.95
- Brewer Cote of AZ: $865
- Copper State Supply: $1,413.68
The Deputy Finance Director recommends that the offer from Brody Chemical, Inc. be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
The five-year contract term will begin on or about Oct. 1, 2019.
Financial Impact
The aggregate contract value will not exceed $103,075, with an estimated annual expenditure of $20,615. Funds are available in the Street Transportation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation and Finance departments.