Title
Consulting Services for Community Needs Assessment Contract - RFP-GGS-24-0191 - Request for Award (Ordinance S-51020)
Description
Request to authorize the City Manager, or his designee, to enter into contract with LeCroy & Milligan Associates, Inc. (Consultant) to conduct a Community Needs Assessment for the Human Services Department (HSD). Further request authorization for the City Controller to disburse all funds related to this item. Expenditures will not to exceed $151,998 over the life of the contract. Funds are available from a combination of U.S. Department of Health and Human Services (DHHS) Head Start funding, Community Services Block Grant funding, and City of Phoenix General Funds, contingent upon annual budget approval.
Report
Summary
Every three years, as a requirement of accepting funding, DHHS requires a community needs assessment be performed of the service area to determine whether there have been significant changes in the demographics and needs of Phoenix residents. The community needs assessment must be updated annually to better serve adults, children, and families. The assessment data is analyzed and used in HSD's programmatic planning process including but not limited to: long-term and short-term goals, fiscal considerations, needed services, program options, recruitment area, and program selection criteria. A comprehensive report is completed in the first year with updates completed in the subsequent two years.
Procurement Information
Request for Proposals, RFP-GGS-24-0191, was conducted in accordance with the City of Phoenix Administrative Regulation 3.10. HSD received five offers on March 22, 2024, which were all determined responsive and responsible to the solicitation requirements.
An Evaluation Panel evaluated all five proposals based on the established evaluation criteria, responsiveness to all the specifications, terms and conditions, and responsibility to provide the required service. Evaluation Criteria was as follows with a maximum possible total of 1,000 points:
Criteria Points:
- Method of Approach (0 - 375 points)
- Qualifications and Experience (0 - 375 points)
- Price Proposal (0 - 250 points)
The Evaluation Panel scored all proposals as follows:
- LeCroy & Milligan Associates, Inc. 981
- Omni Institute 803
- Burns & Associates 693
- Accountable Care Transactions, Inc., DBA Activate Care 689
- Devin Intitium Health 562
Contract Term
The contract term will begin on or about July 1, 2024, and end June 30, 2025, with two, one-year options to extend. Each extension option may be exercised by the City Manager or designee.
Financial Impact
Expenditures will not exceed $151,998. Funds are available from a combination of U.S. Department of Health and Human Services Head Start funding, Community Services Block Grant funding, and City of Phoenix General Funds, contingent upon annual budget approval.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.