Title
Window Treatments and Associated Services - Requirements Contract - IFB 18-128 (Ordinance S-44273)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Coyote Blind Company, Inc., to provide window treatments and associated services for City facilities. Further request the City Controller to disburse all funds related to this item. The five-year aggregate value of the contract will not exceed $330,000, with an annual estimated expenditure of $66,000.
Report
Summary
This contract will provide all labor, materials, equipment, and transportation, to supply and install roller shades, mini-blinds, honeycomb and cellular shades, vertical blinds, and exterior sun shades in various Fire, Public Works, and Parks and Recreation Department facilities. The Fire Department is the largest user of this service and has identified several projects which will be completed under this agreement.
Procurement Information
Invitation for Bid 18-128 was conducted in accordance with Administrative Regulation 3.10. There were four offers received by the Finance Department's Procurement Division on Dec. 15, 2017. The following are the three lowest-priced offers received:
Coyote Blind Company, Inc. - $10 Hourly Labor Rate
Blue Dog Home Services, LLC, dba, Eclipse Window Coverings - $20 Hourly Labor Rate
Ardy's Mini-Blind Service, Inc. - $35 Hourly Labor Rate
The Deputy Finance Director recommends that the offer from Coyote Blind Company, Inc., be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
The five-year contract term shall begin on or about April 1, 2018.
Financial Impact
The aggregate value of the contract will not exceed $330,000 over the life of the contract, with an annual estimated expenditure of $66,000. Funds are available in Fire, Public Works, and Parks and Recreation departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr., Deputy City Managers Karen Peters and Deanna Jonovich, and the Fire, Public Works, and Parks and Recreation departments.