Title
Purchase of Vehicle Batteries - IFB 26-FSD-011 - Contract Recommendation (Ordinance S-52404) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with D.J. Walworth Enterprises Inc. dba Interstate Battery of Arizona; Inland Kenworth Inc.; J’s Mobile Battery; Continental Battery Company; Elliott Auto Supply Co. Inc.; USD Inc.; Cummins Inc. dba Cummins Sales and Services; Batteries Plus Bulbs; National Auto Parts Warehouse, LLC; and Parts Authority, LLC for the purchase of new vehicle batteries. Further request authorization for the City Controller to disburse all funds related to this item. The total aggregate value of the contracts will not exceed $4,054,380.
Report
Summary
The Public Works Department (PWD) is responsible for maintaining approximately 7,900 City-owned vehicles, ranging from light-duty sedans to heavy-duty units such as fire apparatus and refuse trucks. PWD Fleet Services purchases more than 6,000 vehicle batteries annually, and these contracts will ensure a reliable inventory to expedite battery replacement and minimize downtime. The Aviation Department, which maintains its own fleet, will also utilize these contracts for the same purpose.
Procurement Information
Invitation for Bid (IFB) 26-FSD-011 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement section received 11 bids. The IFB included four groups and eight line items that all had successful bids. The bids, found in Attachment A, are being recommended as the lowest responsible and responsive bids.
Contract Term
The contracts will begin on or about December 1, 2025, for an initial three-year term, with two, one-year options to extend.
Financial Impact
The estimated annual expenditure is $810,876, with a total aggregate contract value not to exceed $4,054,380.
Funding is available in the Public Works and Aviation departments’ budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Amber Williamson and the Public Works and Aviation departments.