Title
Fence Supply and Services Contract - RFQu 23-0170 Request for Award (Ordinance S-50352)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with LP Steel Industries, LLC, Phoenix Fence Company, and Western Fence Co., Inc., to provide fence supply and services Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $6,500,000.
Report
Summary
This contract will provide all materials, labor, equipment, permits, and services necessary for new construction, repairs, and maintenance of existing fences throughout the city. Additionally, services will include installation of permanent and temporary fencing, replacement, furnishing, fabrication and installation of fencing, and repair block, ornamental, chain-link, or any combination of fencing Citywide on an as-needed basis. The Neighborhood Services Department's Gated Alley Program will be a major user of these contracts. In addition, fencing provided through these contracts will also be used to secure and mitigate risk at City-operated construction sites and routinely to secure City facilities from vandalism and theft.
Procurement Information
A Request for Qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List (QVL).
Four offerors submitted qualifications and three were deemed to be responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following minimum qualifications:
- Capacity
- Method of Approach
- Experience and Expertise
- Price
After reaching consensus, the evaluation committee recommends award to the following offerors:
- LP Steel Industries, LLC
- Phoenix Fence Company
- Western Fence Co., Inc.
Contract Term
The contracts will begin on or about Nov. 20, 2023, for a five-year term.
Financial Impact
The aggregate contracts value will not exceed $6,500,000. Funding is available in various department budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.