Title
Laboratory Equipment and Supplies Cooperative Contract Agreements - Amendment 1 (Ordinance S-47395)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Agreement 145692 with VWR International, LLC, and Agreement 145861 with Fisher Scientific Company, LLC, to provide additional time and funding to the agreements and allow additional expenditures for purchase of laboratory equipment and supplies essential for the Water Services and Police departments' business continuity. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1.1 million.
Report
Summary
The agreements for laboratory equipment and supplies are vital for daily operations at the Water Services and Police departments. The NASPO ValuePoint Cooperative was adopted to obtain best value, and in some cases achieve more favorable pricing than what is obtainable by an individual state or local government entity.
The agreement extensions and additional funds are a direct result of the COVID-19 pandemic. The NASPO lead agency, the State of Idaho, received emergency approval to extend the current master agreement for one additional year. The new solicitation planning is underway by the lead State of Idaho and the sourcing team. This will allow the Finance Department sufficient time to review newly-awarded agreements and compare pricing discounts for the high volume of items purchased to ensure City services are not interrupted and to ensure the City receives the goods at the best possible value.
Contract Term
Upon approval, the contract term will be extended through March 31, 2022.
Financial Impact
The initial agreements were authorized for an aggregate expenditure not-to-exceed $4.4 million. The amendments will increase the agreements’ authorization by an additional $1.1 million, for a new aggregate total not-to-exceed agreement value of $5.5 million. Funding is available in the Water Services and Police departments’ budgets.
Concurrence/Previous Council Action
The City Council approved Laboratory Equipment and Supplies Cooperative Contract Agreements 145692 and 145861 (Ordinance S-43659) on June 21, 2017.
Department
Responsible Department
This item is submitted by Assistant City Manager Jeff Barton, Deputy City Manager Karen Peters, and the Water Services and Police departments.