Title
Authorization to Enter Into Contract for Victim Services and Prosecutor’s Office Client Transportation Services (Ordinance S-45740)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with American Pony Express, Inc. to provide ambulatory and non-ambulatory taxicab services to the clients of the Human Services Department Victim Services Division (VSD) and Law Department’s Victims Services Unit (VSU) within the Prosecutor’s Office. Further request authorization for the City Controller to disburse all funds related to this item for the life of the contract. The aggregate value of the contract will not exceed $16,975.
Report
Summary
The Human Services Department VSD utilizes taxicab services to provide transportation to services for victims of violent crime. Oftentimes, recipients of these services do not reside within close proximity to providers and transportation becomes a barrier to receiving supportive services.
The Law Department VSU utilizes taxicab services to provide victims of violent crime transportation to court proceedings or to various social services agencies. This transportation is critical as a victim may be providing testimony in a case, exercising their rights to participate in the criminal justice process, or traveling to an agency that can provide additional supportive services to assist the victim with the legal process.
Medicare Trans, LLC was awarded the contract for client transportation services on Feb. 20, 2019. Medicare Trans has materially breached the contract which will result in termination of Contract 149477.
Procurement Information
Request for Quotes, RFQ-18-VSD-23, was conducted in accordance with City of Phoenix Administrative Regulation 3.10. The Human Services Department received 11 offers on Dec. 21, 2018. Six offers were determined to be responsive and responsible to the solicitation requirements.
The Procurement Officer evaluated all quotes based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required service. American Pony Express, LLC met all solicitation criteria and both Department’s needs, and is recommended to replace Medicare Trans. American Liberty Transportation does not provide non-ambulatory services and therefore could not be considered.
- Medicare Trans, LLC: $3,900.80 per year.
- American Liberty Transportation: $4,439.00 per year.
- American Pony Express: $5,658.30 per year.
- Just for You Transportation: $5,812.00 per year.
- Total Ride: $5,862.00 per year.
- ComTrans: $5,909.40 per year.
Contract Term
The new contract will have a one-year term commencing on or about June 6, 2019 through June 30, 2020, with two one-year options to extend, which may be exercised by the City Manager or his designee.
Financial Impact
Expenditures are not to exceed $16,975 over the life of the contract. Funding is available in Human Services Department's Victim of Crime Act grant operating budget and the Law Department’s budget.
Concurrence/Previous Council Action
Council awarded Medicare Trans, LLC’s Contract 149477 under Ordinance S-45409 on Feb. 20, 2019.
Department
Responsible Department
This item is submitted by Assistant City Managers Deanna Jonovich and Milton Dohoney, Jr., and the Human Services and Law departments.