Title
Self-Contained Breathing Apparatus - Requirements Contract - RFP 21-049 (Ordinance S-47804)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Municipal Emergency Services (MES) Inc. to purchase Self-Contained Breathing Apparatus (SCBA), parts and related services for Phoenix Fire Department (PFD). Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $26,000,000.
Report
Summary
This contract will provide SCBA for PFD, to include annual inspection, fit-testing, hydrostatic testing, preventative maintenance, repairs and parts. The SCBA is used by firefighters in any immediately dangerous to life or health (IDLH) atmosphere, such as structure, car, dumpster fires, over haul, hazardous incidents, confined space rescues and the investigation of fire scenes. The use of SCBAs is mandated by National Fire Protection Association (NFPA) 1982 Standard and National Institute for Occupational Safety and Health (NIOSH) regulations. The PFD labor management process determined to continue with the Scott brand of SCBAs and upgrade to the Scott X3 Pro and Scott SKA-PAK respirator which meets the current NFPA standards. The PFD currently uses Scott SCBAs, face pieces, regulators, cylinders, and all associated parts which are compatible with the Scott X3 Pro and Scott SKA-PAK respirators, resulting in a cost savings of approximately $3 million for the City.
Procurement Information
RFP 21-049 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Procurement Division on May 21, 2021. The notification was sent to 107 suppliers and was publicly posted and available for download from the City's website.
The proposals were scored by a three-member evaluation panel based on the following evaluation criteria worth 1,000 points:
Conformance with Scope of Work / Project Approach / Warranty, Maintenance & Repair Services - 400 points
Firm Experience and Personnel Qualifications - 300 points
Cost (Section VI - Price Schedule) - 200 points
Training Schedule and References - 100 points
The offeror scores are as follows:
Municipal Emergency Services (MES) - 980 points
Safeware - 700 points
The Deputy Finance Director recommends that the offer from Municipal Emergency Services be accepted as the highest-scored, responsive and responsible offer that is most advantageous to the City.
Contract Term
The five-year contract term will begin on or about July 1, 2021. Provisions of the contract will include an option to extend the term of the contract for one additional five-year period, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate contract value including the optional years will not exceed $26,000,000. In addition, MES is offering a trade in credit for SCBAs in the amount of $990,000. Funds are available in the Fire Department's budget. The critical nature of the SCBA units require that they be maintained and replaced at regularly scheduled intervals. To accomplish this goal staff recommends creating an SCBA Replacement Fund. This fund will be funded with a General Fund transfer of approximately $1 million-per-year starting in FY 2022-23. From this point forward the replacement fund would have the resources required to ensure that this critical equipment is replaced in accordance with national standards and in advance of being declared obsolete.
Concurrence/Previous Council Action
The replacement of SCBA for PFD was approved by a 4-0 vote at the Public Safety and Justice Subcommittee meeting held on March 10, 2021.
Department
Responsible Department
This item is submitted by Assistant City Manager Jeff Barton and Fire Department.