Title
Event Services Contracted Labor - Amendment (Ordinance S-48883)
Description
Request to authorize the City Manager, or his designee, to authorize additional expenditures not to exceed $460,000 under Contract 145577 with Nesco Resource LLC and further request authorization to extend the term of the contract through June 30, 2023 for the continued use of contracted labor supporting the Phoenix Convention Center, Herberger Theater, Orpheum Theater and Symphony Hall. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $460,000.
Report
Summary
Nesco Resource LLC provides temporary labor to support and supplement the work of Event Services section staff. Use of temporary labor allows greater efficiency by scheduling based on event demand and is consistent within the industry. Tasks include: setting and striking chairs, tables and staging, along with general event support, such as cleaning restrooms, pre-function areas and event spaces before, during and after events.
The Phoenix Convention Center Department conducted an Invitation for Bid procurement process in accordance with City of Phoenix Administrative Regulation 3.10. Two vendors were selected for award with a contract start date of July 1, 2022. Since notification of award, 3H Service Systems Inc. has notified the city of their intent to cancel the contract. Multiple vendors are needed to provide the full range of services needed.
The current contract with Nesco Resource LLC expires on June 30, 2022. The extension and additional funds will allow time for a new procurement process to be completed.
Contract Term
Upon approval the contract will be extended through June 30, 2023.
Financial Impact
Upon approval of $460,000 in additional funds, the revised aggregate value of the contract will not exceed $3,260,000. Funds are available in the Phoenix Convention Center Department’s budget.
Concurrence/Previous Council Action
City Council approved the original contract on April 19, 2017 via Ordinance S-43693.
Location
Phoenix Convention center
100 N. 3rd St.
Phoenix, AZ 85004
Symphony Hall
75 N. 2nd St.
Phoenix, AZ 85004
Herberger Theater
222 E. Monroe St.
Phoenix, AZ 85004
Orpheum Theater
203 W. Adams St.
Phoenix, AZ 85003
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Phoenix Convention Center Department.