Title
Computer Aided Dispatch and Mobile Data Computer System - RFP 08-0603 - Amendment (Ordinance S-49049)
Description
Request to authorize the City Manager, or his designee, to execute the amendment to Contract 125890 with Versaterm Public Safety, Inc. for the purchase of maintenance to the City's Computer Aided Dispatch (CAD) and Mobile Data Computer System, to extend the contract term. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $692,608.32.
Report
Summary
The contract provides ongoing maintenance for the CAD/911 System and is proprietary to Versaterm. Maintenance support is crucial to resolving system issues in a timely manner with few or no interruptions. In addition to collecting calls for service and dispatching, the system is integrated with the Department of Public Safety for vehicle and suspect information, accessing various state and national criminal justice networks to provide suspect or vehicle information to officers. The continued maintenance of the department's CAD/911 System, is critical to ensure there are no interruptions to dispatchers that utilize the system to prioritize and record incident calls, identify the status and location of first responders, and effectively dispatch priority calls for service.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the contract will be extended through June 30, 2023.
Financial Impact
Upon approval of $692,608.32 in additional funds, the revised aggregate value of the contract will not exceed $13,431,231. Funds are available in the Police Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-36018) on April 8, 2009;
- Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-38805) on May 16, 2012;
- Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-39735) on April 3, 2013;
- Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-40717) on April 2, 2014;
- Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-40837-AU) on May 28, 2014;
- Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-41972-F) on Aug. 26, 2015;
- Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-42565-F) on June 1, 2016;
- Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-42892-J) on Oct. 5, 2016;
- Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-43732) on June 28, 2017.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.