Title
Elections Tabulation System Services - Maricopa County Contract 152562 - Amendment (Ordinance S-52044) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 152562 with Dominion Voting Systems, Inc. to extend the contract term and allow for additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $135,000.
Report
Summary
This amendment will provide a centralized ballot tabulation system, including maintenance and support services, for the tabulation of early ballots, voting center ballots and provisional ballots for City elections. The City has 125 voting precincts and uses 28 voting centers to conduct in-person voting. The City voter registration count is over 828,000, with over 637,000 registered voters on the Active Early Voting List (AEVL). Voters on the AEVL automatically receive an early ballot in the mail approximately 27 days before an election. In a citywide election, voters can vote in person at any of the 28 voting centers over a three-day period (Saturday, Monday and Election Day Tuesday). This amendment will ensure that city voters continue to benefit from reliable voting services without interruption, by providing a centralized ballot tabulation system for the tabulation of early ballots, voting center ballots and provisional ballots and to continue to provide election results in a timely manner using a high-speed central count solution for processing the high volume of ballots the City expects to receive based on anticipated voter turnout.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the contract will be extended through December 31, 2025.
Financial Impact
Upon approval of $135,000 in additional funds, the revised aggregate value of the contract will not exceed $1,471,116. Funds are available in the City Clerk Department’s operating budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
Election Tabulation System Services - Maricopa County Contract 152562 (Ordinance S-46829) on July 1, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk Department.