Title
Wireless Communication Services, Accessories, and Equipment (Ordinance S-47458)
Description
Request to authorize the City Manager, or his designee, to enter into a Letter of Agreement with AT&T Mobility National Accounts LLC; Sprint Solutions, Inc.; T-Mobile USA, Inc.; and Verizon Wireless to continue to provide wireless communication services, accessories, and equipment for departments citywide in an amount not to exceed $5,137,500. This authorization is needed to continue existing wireless services while the City adopts new State of Arizona cooperative agreements. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
City departments utilize mobile devices, wireless services, equipment and accessories to conduct City business every day. Equipment and services are procured utilizing the State of Arizona cooperative agreements, which offer significant cost savings due to the benefit from national government pricing and volume discounts. This request is for authorization for an interim agreement to allow the City to pay for monthly cellular services and purchase equipment and accessories as needed while the City adopts the new State of Arizona cooperative agreements. These expenses are essential to the City, as devices are used by staff to provide critical services to the public in various locations throughout the valley. Currently, the City pays for services for the following devices: 5,003 cellular phones, 6,127 air cards, 6,244 push to talk radios, 470 tablets, and various other services and equipment.
In addition, this request would allow for an additional two thousand mobile devices for the Phoenix Police Department. Phoenix Police would obtain equipment with FirstNet LTE SIM cards, which provide unlimited voice, data, and text capabilities using compatible smart devices that operate on a nationwide network. The FirstNet network also provides public safety personnel with priority access and emergency preemption for high network reliability and availability.
Contract Term
The term will extend through Dec. 31, 2021. The State of Arizona is scheduled to release the new cooperative agreements in the coming weeks. This request will allow adequate time for the State of Arizona to release the new cooperative agreements and for the City to enter into linking agreements and obtain Council authorization to adopt them.
Financial Impact
The $5,137,500 request is based on current usage and known additional requirements to cover a nine-month period. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Information Technology Services Department.