Title
Vehicle Batteries IFB 24-FSD-010 - Contract Recommendation (Ordinance S-50079)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Cobblestone Group II, LLC, dba Batteries Plus; Continental Battery Co.; Elliott Auto Supply Co., Inc., dba Factory Motor Parts; General Parts Inc.; Motive Energy, LLC, dba Performance Plus Distribution; National Auto Parts Warehouse, Inc., dba Star Distributing; One Nation Distribution, LLC; Partsmart, Inc.; and USD Inc. for the purchase of new vehicle batteries. The contracts will have an estimated expenditure of $2,037,500. Further request to authorize the City Controller to disburse all funds related to this item.
Summary
The Public Works Department (PWD) is responsible for maintaining approximately 7,900 vehicles ranging from light duty vehicles to heavy duty, including fire apparatus and refuse trucks. PWD Fleet Services purchases over 6,000 various batteries each year and the contract will allow PWD to have batteries in inventory and expedite the replacement of batteries on downed vehicles. The Aviation Department maintains its own fleet of vehicles and will use the contracts for the same mission and purpose.
Procurement Information
Invitation for Bid 24-FSD-010 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement Section, received nine bids. There were four Groups to be awarded and eight additional line item batteries. All Groups and line items had successful bids. The bids found in Attachment A are being recommended based on the lowest bid.
Attachment A shows the bid summary of the offers submitted for all Groups and line items.
Contract Term
The contracts will begin on or about Sept. 1, 2023 and the initial terms will be three years with two one-year options to extend for a total contract term of five years.
Financial Impact
The contracts will have an estimated annual expenditure of $407,500 and a total value not to exceed $2,037,500.
Funding is available in the Public Works and Aviation Departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works and Aviation departments.