Title
Additional Expenditures for EnvisionWare Software - RFA 16-178A (Ordinance S-47750)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 143068 with EnvisonWare, Inc. for the Phoenix Public Library for the continued use of software licenses and support for public computing and printing and the e-Commerce system for all 17 libraries. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $28,800.
Report
Summary
EnvisionWare, Inc. has provided PC Reservation public computer management software and public printing management software since October 2007 and has provided Self-Service component e-commerce services suite since September 2013. The provided software manages public use computers and customer self-service for 17 library locations, as well as an online e-commerce system that allows for library customers to pay their library fees online with a credit card. Through the use of these software applications, the Phoenix Public Library is able to minimize the number of staff required to manage customer access to over 1,000 public computers, accurately recover costs for public printing services, and allow customers to pay library fees online.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The contract term is June 22, 2016 through June 21, 2022.
Financial Impact
Upon approval of $28,800 in additional funds, the revised aggregate value of the contract will not exceed $136,800. Funds are available in the Library Department’s budget.
Concurrence/Previous Council Action
This contract was originally approved by City Council on June 22, 2016.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library Department.