Title
Pavement Maintenance Materials Contract - COOP 25-0662 - Request for Award (Ordinance S-51756) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Pavement Restoration, Inc. to provide pavement maintenance materials and application for the Street Transportation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,250,000.
Report
Summary
This contract will provide asphalt rejuvenation agent product and application. This product is essential for enhancing the durability and longevity of the City's pavement surfaces while improving environmental and reflective properties to mitigate heat absorption and enhance safety.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. Pinal County awarded Contract IFB240328 using a competitive process consistent with the City's procurement processes as set forth in Phoenix City Code Chapter 43. Use of the cooperative purchasing agreement allows the City of Phoenix to streamline the procurement process to ensure pricing is equal to or better than the Contractor's most favorable pricing while complying with competitive procurement requirements.
Contract Term
The contract will begin on or about April 1, 2025, and continue through August 1, 2028, with a one-year option to extend.
Financial Impact
The aggregate contract value will not exceed $1,250,000 for the aggregate term. Funding is available in the Street Transportation Department's Capital Improvement Program budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson and the Street Transportation Department.