Title
Transportation 2050 Program Management Support Services - Professional Services Amendment 1 - ST85100368 and PT00170023 (Ordinance S-46208)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 143088 with AECOM Technical Services, Inc., to provide additional Professional Services for the Transportation 2050 (T2050) Program Management Support Services project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $3.5 million.
Report
Summary
The purpose of this project is to provide program management support to the City of Phoenix related to the planning, programming, implementation and oversight for the T2050 Program. AECOM Technical Services, Inc. provides support and expertise as the Program Management Consultant (PMC).
The scope of services for the PMC includes:
- assisting with implementation planning and programming;
- developing and reporting performance measures;
- providing technical planning and engineering services including feasibility analyses;
- conducting cost estimation and administrative support;
- developing design guidelines and typical standard designs and details; and
- providing services as required to support staff in executing the multi-modal T2050 program of projects.
The contract also requires the implementation and management of a Qualified Vendor List (QVL) to efficiently provide services needed for design, inspection, grant application preparation, safety analysis, utility work, outreach, traffic studies, and other tasks necessary for T2050 implementation. The contract requires work by firms on the QVL make up at least 40 percent of the contract expenditures and the utilization of Small Business Enterprise firms.
This amendment is necessary because over the last three years the PMC and QVL firms have provided additional support to meet the extensive needs of the program that had not been specifically anticipated in estimating the original contract capacity over the five-year term. The type of work is included within the scope of responsibilities outlined in the contract, however additional expenditure authorization is needed to meet the overall program demands within the five-year term. The additional needs provided by the PMC and the vendors on the QVL have included the following major areas:
- Accelerated Pavement Maintenance Program support and public outreach.
- Pedestrian safety support.
- Analysis of traffic safety needs and measures.
- Development of federally-required bus safety plans.
- Grant application preparation.
- Mobility Improvements Program development and implementation to enhance safety and roadway and transit accessibility.
- Transportation planning support.
- Public Transit planning support.
- Development of T2050 Annual Progress Reports.
This amendment will provide additional expenditure authority to the agreement necessary to continue this support through the remainder of the five-year term.
Contract Term
There is no change to the five-year term of the initial agreement. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Professional Services was executed for a fee not-to-exceed $5 million, including all subconsultants and reimbursable costs.
- Amendment 1 will increase the agreement by an additional $3.5 million, for a new total not-to-exceed agreement value of $8.5 million, including all subconsultants and reimbursable costs.
Funding for this amendment is available in the Street Transportation Department's and Public Transit Department's Capital Improvement Program budgets. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments, and the Budget and Research Department will review any task orders of $100,000 or more for funding availability. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The Citizens Transportation Commission:
- Recommended approval of original Agreement on May 26, 2016.
- Recommended approval of proposed amendment on Oct. 17, 2019.
The Transportation, Infrastructure and Innovation Subcommittee:
- Recommended approval of original Agreement on June 14, 2016.
- Recommended approval of proposed amendment on Nov. 6, 2019.
The City Council approved:
- Professional Services Agreement 143088 (Ordinance S-42743) on June 22, 2016.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation and Public Transit departments, and the City Engineer.