Title
FuelMaster Fuel Management System - Maintenance and Support Contract (Ordinance S-43842)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Syn-Tech Systems, Inc. to provide maintenance and support for the FuelMaster Fuel Management System supporting the fueling sites at Phoenix Sky Harbor International Airport, Goodyear Airport, and Deer Valley Airport. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The contract will allow Syn-Tech Systems, Inc. to provide emergency phone and technical support for hardware and software issues remotely, 24 hours per day, 365 days per year. Maintenance and support services will entitle the City of Phoenix Aviation Department to receive software bug fixes, updates, and new version releases.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Sole Source Determination Memo citing Syn-Tech Systems, Inc. as the only vendor certified to maintain and repair fuel management hardware manufactured by Syn-Tech Systems and is the only authorized reseller of FuelMaster software.
Contract Term
The contract term is for a five-year period commencing on or about Aug. 30, 2017.
Financial Impact
Expenditures against this contract shall not exceed $250,000 (including applicable taxes).
Location
Phoenix Sky Harbor International Airport at 3400 E. Sky Harbor Blvd.; Phoenix Deer Valley Airport at 702 W. Deer Valley Road; Phoenix Goodyear Airport at 1658 S. Litchfield Road, Goodyear.
Council Districts: 1, 8, Out of City.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.