Title
AVN Enterprise Asset Management System Implementation Consultant Services Contract - RFA 26-0290 Request for Award (Ordinance S-52830) - Districts 1, 8 & Out of City
Description
Request to authorize the City Manager, or his designee, to execute a contract with AtkinsRéalis USA Inc. (AtkinsRéalis) to provide Enterprise Asset Management System (EAMS) implementation consulting services for the Aviation Department (Aviation). Further request to authorize the City Controller to disburse all funds related to this item. The total cost of the contract will not exceed $2 million.
Report
Summary
Aviation worked with AtkinsRéalis to develop its Asset Management (AM) program through benchmarking efforts, the development of an AM roadmap, and the initiation of several early EAMS implementation efforts. The contract will provide specialized asset management consulting and critical staffing augmentation to support EAMS implementation planning, system testing, user training, and go-live coordination. The consulting services will ensure that Aviation launches a smooth, well-designed, and comprehensive program to track its assets across the Department.
Procurement Information
According to Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the Special Circumstances Without Competition/Special Circumstances. AtkinsRéalis is one of Aviation's current AM Facility Condition Assessment contractors and completed a comprehensive AM maturity assessment, developed the AM roadmap, and has been supporting implementation. Given the established working relationship, AtkinsRéalis is uniquely positioned to begin services immediately.
Contract Term
The term of the contract is two years and will begin on or about June 1, 2026. There are no options to extend the term.
Financial Impact
The total cost of the contract will not exceed $2 million over the two-year term.
Funding is available in the Aviation Department's operating budget.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road
Phoenix Deer Valley Airport, 702 W. Deer Valley Road
Phoenix Goodyear Airport, 1658 S. Litchfield Road, Goodyear, AZ
Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Frank McCune and the Aviation Department.