Title
Print and Mail Election Materials - IFB 19-046 - Amendment (Ordinance S-50273)
Description
Request to authorize the City Manager, or his designee, to execute amendment to Contract 149011 with Courier Graphics Corp. to extend contract term and add additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,171,000.
Report
Summary
This contract will provide print and mailing of election materials for the November 2023 election and future elections through the term of the contract. The City is required by law to mail publicity pamphlets to households, with at least one registered voter, before ballots are mailed for each election.
Contract Term
Upon approval the contract will be extended through Nov. 30, 2024 with the option to extend through Nov. 30, 2025.
Financial Impact
Upon approval of $1,171,000 in additional funds, the revised aggregate value of the contract will not exceed $1,741,000. Funds are available in the City Clerk Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Print and Mail Election Materials Contract 149011 (Ordinance S-45214) on Dec. 5, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk Department.