Title
Phoenix Sky Harbor International Airport North Infield Paving and Drainage Improvements - Engineering Services - AV08000091 (Ordinance S-51440) - District 8
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with TRACE Consulting, LLC to provide engineering services that include design and possible construction administration and inspection for the Phoenix Sky Harbor International Airport North Infield Paving and Drainage Improvements project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $3.6 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code section 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code section 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to improve all infields on the north side of Phoenix Sky Harbor International Airport (Airport) between Runway 8-26 and Taxiways B and C. The improvements include removing existing asphalt, upgrading utility vaults, regrading the infields for better drainage, and repaving with new asphalt to improve surface quality and control foreign object debris. This project is anticipated to be a multi-phase, multi-year project. Phases will depend on available grant funding.
TRACE Consulting, LLC's services include: coordinating with all stakeholders and Construction Manager at Risk; providing for environmental requirements and archeological requirement and utility conflicts; providing mechanical, architectural, civil, geotechnical, structural, and modifications; providing mechanical, architectural, civil, geotechnical, structural, and survey project-related services; providing compatibility with the Airport’s future planning; updating drainage plans and electrical plans; providing cost estimates and package the project to be constructed in different phases per grant allocations; providing all required documentation for submittal to local, state, and federal entities, and for Arizona Department of Transportation (ADOT) Airport Improvement Program (AIP) grant compliance; completing the Engineer’s Design and Construction Report required for grants; providing Construction Administration and Inspection Services to assure quality assurance, testing, and certifications according to AIP and ADOT compliance and requirements; reviewing, preparing, or approving, as required, contractor shop drawings, submittals, and pay requests; scheduling, conducting, and documenting meetings with client and funding agencies; verifying compliance with contract documents; preparing daily inspection reports and detail construction progress; issuing letters of substantial completion; reviewing contractor’s record drawings and preparing final record drawings; conducting pre-final and final inspection; conducting warranty inspections; and other services as needed for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below.
Selected Firm
Rank 1: TRACE Consulting, LLC
Additional Proposers
Rank 2: Kimley-Horn and Associates, Inc.
Rank 3: Stantec Consulting Services, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for TRACE Consulting, LLC will not exceed $3.6 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Aviation Department anticipates grant funding for a portion of the project. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Inger Erickson, the Aviation Department and the City Engineer.