Title
SR85 Landfill Tarp Contract Recommendation (Ordinance S-44309)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Better Built Products dba AAA Tarps, to purchase tarps for the State Route 85 (SR85) Landfill in an amount not to exceed $200,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The SR85 Landfill is the City of Phoenix's primary waste disposal landfill, located in Buckeye, Arizona. It operates under a Master Facility Plan approved by the Arizona Department of Environmental Quality (ADEQ) and uses tarps for alternative daily cover at the landfill as approved by ADEQ. Tarps are the preferred alternative daily cover because they save airspace, which in turn, maximizes efficient use of the excavated cell and increases the useful life of the landfill. Periodically, these tarps must be replaced due to normal wear and tear, and degradation by light and heat.
Procurement Information
An Invitation for Bid solicitation was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the City on Jan. 17, 2018. The offers were evaluated based on responsiveness to all specifications, terms and conditions, and lowest bid. The offers for SR85 Landfill Tarp Purchase are as follows based on annual estimated quantity.
Better Built Products dba AAA Tarps: $34,880
CON-WAL, Inc.: $35,444
Contract Term
The initial one-year contract term will begin on or about May 1, 2018, and end on April 30, 2019. Provisions of the contract may include an option to extend the term up to four years, in one-year increments, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value will not exceed $200,000, with an estimated annual expenditure of $40,000. Funds are available in the Public Works Department's budget.
Location
The SR85 Landfill is located at 28633 W. Patterson Road, Buckeye, Ariz.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.