Title
Wholesale Trees for Community Heat Mitigation Program Contract - IFB 24-0041 - Request for Award (Ordinance S-50570)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Canterbury Enterprises, Inc., dba Desert Tree Farm; Treeland Nurseries, Inc.; and Whitfill Nursery, Inc., to provide various tree species and sizes as needed for the Office of Heat Response and Mitigation within the City Manager's Office. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $6,000,000.
Report
Summary
This contract will provide various species of trees conducive to local growing conditions and in a variety of sizes as determined best for the planting location. Trees and the associated support materials will be utilized by the Office of Heat Response and Mitigation in association with the Residential Tree Equity Accelerator and Trees and Shade for Schools programs in order to provide long-term cooling and thermal comfort for a cooler, safer and healthier City for all.
Procurement Information
An Invitation for Bid procurement was processed in accordance with Administrative Regulation 3.10.
Four vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends three vendors to fulfill the supply needs of the Office of Heat Response and Mitigation program and award to the following vendors:
Selected Bidders
- Canterbury Enterprises, Inc., dba Desert Tree Farm
- Treeland Nurseries, Inc.
- Whitfill Nursery, Inc.
Contract Term
The contracts will begin on or about March 1, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate contracts value will not exceed $6,000,000.
Funding for these contracts comes from the American Rescue Plan Act (ARPA) as well as other grant funding from the Office of Heat Response and Mitigation.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Office of Heat Response and Mitigation.