Title
Exercise Remaining Option Years for Current Contract with U.S. Digital Designs for Fire Station Alerting Systems Services (Ordinance S-45300)
Description
Request authorization for the City Manager, or his designee, to exercise the remaining option years for contract 144392 with U.S. Digital Designs (USDD) for fire station alerting system services for the Phoenix Fire Department and regional fire and emergency dispatch partners. Authorization is also requested for the City Controller to disburse the necessary funds not to exceed $1,250,000.
Report
Summary
The Phoenix Fire Department is currently under contract with USDD to provide maintenance and service for the proprietary software and equipment (station alerting system) that is used at all Phoenix and regional fire stations to alert crews of an incoming emergency.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as USDD is the sole provider of the equipment and associated maintenance.
Contract Term
This request is to exercise the remaining contract option years and receive payment authority to fund the remaining years through the term of the contract ending on Dec. 8, 2021.
Financial Impact
The remaining contract option years through Dec. 8, 2021 shall not exceed $1,250,000. Funds for this contract are included in the Fire Department's operating budget. Regional partners reimburse the City of Phoenix for all purchases associated with their jurisdictions.
Concurrence/Previous Council Action
This item was approved by City Council on Nov. 18, 2015.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Fire Department.