Title
Purchase of Retro-Reflective Glass Beads - AVN IFB 17-022 (Ordinance S-43976)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Swarco Reflex, LLC for the supply of Retro-Reflective Glass Beads on an as-needed basis. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value including all option years will not exceed $750,000.
Summary
Airport pavement markings are a critical component of airfield visual aids and must be properly maintained. Retro-Reflective Glass Beads are necessary for airfield striping operations and will be used to enhance airfield markings at Phoenix Sky Harbor International Airport, Goodyear Airport and Deer Valley Airport. The glass beads are required by Federal Aviation Administration (FAA) regulation and must meet FAA specifications. The contract will supply FAA compliant Retro-Reflective Glass Beads to be used on airport runways, taxiways and ramps.
Procurement Information
Solicitation AVN IFB 17-022 was conducted in accordance with Administrative Regulation 3.10. Three bids were received on May 19, 2017. One bid was determined to be non-responsible.
Swarco Reflex, LLC: $146,250
Centerline Supply West, Inc.: $175,500
The offer was evaluated based on price, terms and conditions, and responsibility to provide the required goods. The City of Phoenix Aviation Department determined it is in the best interest of the City to award a contract to the lowest, responsive and responsible bidder, Swarco Reflex, LLC.
Contract Term
The initial contract term is for three years beginning on or about Sept. 1, 2017 through Aug. 31, 2020. Provisions of the contract include an option to extend the term up to two years, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value including all option years will not exceed $750,000. Funds are available in the Aviation Department's budget.
Location
The locations for this contract are Phoenix Sky Harbor International Airport located at 3400 E. Sky Harbor Boulevard, and surrounding airport properties; Deer Valley Airport located at 702 W. Deer Valley Road; and Goodyear Airport located at 1658 S. Litchfield Road, Goodyear, Arizona.
Council Districts: 1, 8, Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.