Title
Environmental, Natural-Cultural Resources, and National Environmental Policy Act On-Call Services (Ordinance S-45137)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the 10 consultants listed in Attachment A to provide Environmental, Natural-Cultural Resources and National Environmental Policy Act (NEPA) On-Call services for the Street Transportation Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $600,000 for each agreement. The total fee for all services will not exceed $6 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing on-call environmental, technical and/or regulatory assistance services for various disciplines, that include, but are not limited to: Archaeology, Historic preservation, Biology and natural resources, Clean Water Act Sections 404, 401, and 402, National Environmental Policy Act documentation and related supporting technical analyses and reports, Clean Air Act permitting, monitoring, modeling, source testing, reporting, and document preparation.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Fifteen firms submitted proposals, 10 firms were selected and are listed in Attachment A.
Contract Term
The term of each agreement is three years, or up to $600,000, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement values for each of the On-Call consultants will not exceed $600,000, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $6 million.
Funding is available in the Street Transportation Department’s Capital Improvement Program and Operating budgets. For any on-call task orders of $100,000 or more, the Budget and Research Department will review and approve funding availability. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.