Title
Food and Beverage Performance Audit Contract - RFP PCC 24-0325 - Request for Award (Ordinance S-51385) - Districts 7 & 8
Description
Request to authorize the City Manager, or his designee, to enter into a contract with fsSTRATEGY, Inc. to audit the performance of Aramark, d.b.a Aventura Catering (Aventura), the exclusive in-house caterer for the Phoenix Convention Center Department (PCCD). The contract's funding in the amount of $224,500 will be paid for by Aventura.
Summary
This contract will provide performance audits on Aventura. In accordance with the terms and conditions of the contract between PCCD and Aventura, a performance auditor will be utilized to conduct an annual assessment of the performance of Aventura. The performance auditor will be responsible for developing an audit plan to measure the performance of Aventura in several areas including, but not limited to, adherence to approved operating procedures; employee training; financial performance; food presentation; food quality; food safety, hazard analysis and critical control points; sales and marketing effectiveness; sanitation practices; and service timing.
Procurement Information
A Request for Proposal was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Three vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1000:
Proposed Audit Reporting Methodology 0-500 points
Proposed Audit Method 0-200 points
Experience of Proposing Firm 0-200 points
Cost of Proposal 0-100 points
After reaching consensus, the evaluation committee recommends award to the following vendor:
fsSTRATEGY, Inc. 820 Points
Contract Term
The contract will begin on or about April 1, 2025, for a five-year term with no options to extend.
Financial Impact
There is no financial impact related to this contract as funds will be paid for by Aventura.
Location
General Location: Phoenix Convention Center and Venues
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Phoenix Convention Center Department.