Title
Purchase Legal Publications from Matthew Bender & Company, Incorporated - State of Arizona ADSPO 12-018934 (Ordinance S-43946)
Description
Request to authorize the City Manager, or his designee, to enter into a contract to purchase legal publications in print, DVD Media, CD-ROM and e-book format from Matthew Bender & Company, Incorporated (D.B.A. LexisNexis Matthew Bender) with an annual expenditure of $30,000, and not to exceed $150,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will allow City departments, including but not limited to, the Police and Law departments to purchase electronic books, printed materials, DVD Media, and CD-ROM; and those materials can include legal treatises, encyclopedia products and Matthew Bender publications as one-time purchases or annual subscriptions. Publications include a number of references and/or periodical materials such as: public laws, legislative materials, regulatory code, administrative rules, legal/professional journals, legal scholarly publications, trade reports, article services, etc. The legal publications will also help those performing legal research to streamline analysis with expert insights, checklists, forms and primary legal references.
In accordance with Administrative Regulation 3.10 and under the Intergovernmental Agreement with the State of Arizona, the City of Phoenix may adopt its agreements when it is beneficial for the City to do so. Using cooperative agreements allows the City to benefit from State of Arizona government pricing and volume discounts. The State of Arizona contract was awarded on May 21, 2012.
Contract Term
The five-year contract term shall begin on or about Sept. 1, 2017.
Financial Impact
The aggregate contract value will not exceed $150,000 (including applicable taxes), with an estimated annual expenditure of $30,000. This amount is based on historical use and projected need; actual usage of this contract may be higher or lower. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Finance Department.