Title
Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System Upgrades - Architectural Services - AV21000109 (Ordinance S-49328)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with BNP Associates, Inc. to provide Architectural Services that include programming, design, and possible construction administration and inspection services for the Phoenix Sky Harbor International Airport Baggage Handling System Upgrades project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $1.5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to modernize the Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System. This project is necessary because the Baggage Handling System utilized by American Airlines and the International Airline Carriers in Terminal 4 is largely obsolete, in poor condition, and operating on controls
utilizing technology at end of life at more than 25 years old.
BNP Associates, Inc.'s services include, but are not limited to: programming to define the requirements, alternatives, recommended approach and the associated costs and construction program for the baggage handling system; providing a 30 percent baggage handling system design package inclusive of upgrading and modernizing the T4N, T4I, T4R, T4FIS, and T4IB1-7 baggage handling system; programming/pre-design; schematic design; design development; 30 percent procurement set; compliance/peer review of baggage handling system contractor 70 percent and 100 percent Transportation Security Administration submittals; optimizing baggage handling system layout; upgrading/replacing baggage handling system electrical, mechanical, technology, lighting, maintenance access, fire/life/safety/security components as needed/required, including: replacing diverters, upgrading ControlNet to Ethernet/IP, upgrading of reporting servers to allow for all current reporting requirements, rewriting of Programmable Logic Controller (PLC) code to remove unused attributes and code and to streamline the PLC operation, and upgrading/replacing Automatic Tag Readers and Baggage Measuring Arrays equipment; 3D Building Scanning/Modeling of existing infrastructure and conditions; associated structural, electrical, mechanical, technology, Fire/Life/Safety/Security, and civil work; pre-construction conference and weekly construction coordination meetings; RFI’s and submittal review/approvals; construction site visits and field reports; certification of progress payments; prepare monthly construction progress reports; review contractor’s proposed proposal requests and change orders; substantial completion walk-through inspection and punch list; final acceptance walk-through inspection; provide record drawings and close-out related services; baggage handling system Site Acceptance Testing, Pre-Integrated Site Acceptance Test, Test Readiness Review, Integrated Site Acceptance Test coordination and documentation; and participate in the warranty inspection.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below.
Selected Firm
Rank 1: BNP Associates, Inc.
Additional Proposers
Rank 2: Corgan Associates, Inc.
Rank 3: AZTEC Engineering Group, Inc., dba TYPSA
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for BNP Associates, Inc. will not exceed $1.5 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation Department and the City Engineer.