Title
On-Call Environmental Review Services - Contract Award (Ordinance S-45581)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Archaeological Consulting Services, LTD., Environmental Compliance Group, Inc., SWCA, Incorporated, Transcon Environmental Inc., and Westland Resources, Inc., to provide on-call environmental assessment and review services for the Housing and Neighborhood Services departments. Further request authorization for the City Controller to disburse all funds related to this item. There is no impact to the General Fund.
Report
Summary
These contracts will provide environmental services mandated under a variety of environmental statutes, executive orders, and regulations under the U.S. Department of Housing and Urban Development (HUD) National Environmental Policy Act (NEPA) review guidelines. Duties would include completing environmental assessments and/or site-specific reviews of City-administered, HUD-funded projects to determine their impact on the environment and to document compliance with applicable authorities. HUD NEPA guidelines include, but are not limited to: historic properties, archaeological resources, air quality, endangered species, floodplain hazards, environmental justice, noise mitigation, above-ground explosion and flammability hazards, socioeconomic impacts, and other environmental criterion on projects.
Procurement Information
RFP FY19-086-04 was conducted in accordance with Administration Regulations 3.10. The solicitation was e-mailed to 1,112 vendors and posted on the City of Phoenix website. Five offers were received by the Housing Department on Jan. 30, 2019.
The proposals were scored by a four-member evaluation committee based on the following criteria: Organizational Experience and Capacity; Local and HUD NEPA Environmental Experience; Quality Control; Cost; and Overall Quality, Responsiveness, and References. The proposers were as follows:
Archaeological Consulting Services, LTD.
Environmental Compliance Group, Inc.
SWCA, Inc.
Transcon Environmental, Inc.
Westland Resources, Inc.
All offers were responsive and responsible, and staff recommends entering into agreements with all proposers.
Contract Term
The initial one-year contract term shall begin on or about May 1, 2019 and end on April 30, 2020. Provisions of the contract includes an option to extend the term up to four additional years (April 30, 2024) which may be exercised at the discretion of the City Manager or designee.
Financial Impact
The aggregate contract values including all option years will not exceed $800,000 (including applicable taxes). The Housing Department will be using federal funds and the Neighborhood Services Department will be using federal, state and local grant funds, therefore there is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Housing and Neighborhood Services departments.