Title
Council District Redistricting Services Contract RFP23-080- Request for Award (Ordinance S-49639)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with ARCBridge Consulting and Training, Inc. to provide Council District Redistricting Services. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $550,000.
Summary
This contract will provide qualified consultants to assist in the revision of council district boundaries pursuant to the requirements of Section 12-1502 of the Phoenix City Code. The goal of this project is to collect public input and revise the district boundaries to satisfy the respective criteria of the Phoenix City Charter and Code, any applicable Arizona State Statutes, and the United States Constitution. The City's redistricting process occurs every 10 years following the census. The City's maps were last drawn in 2013 when Phoenix's population was about 1.4 million. Currently, Phoenix's population is about 1.6 million, according to census data.
Each council member should represent a similar number of voters, to the extent possible.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
Method of Approach (0-400 points);
Experience and expertise (0-300 points);
Capacity (0-200 points); and
Cost (0-100 points).
After reaching consensus, the evaluation committee recommends award to the following vendor(s):
ARCBridge Consulting and Training, Inc.- 725.50
Contract Term
The contract will begin on or about May 3, 2023 for a one-year term with four one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $550,000.
Funding is available in the City Clerk Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk and Finance departments.