Title
Street Transportation Department Public Outreach and Community Engagement Services - Requirements Contract - RFQu 63-2001 (Ordinance S-46184)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with: Gunn Communications, Inc.; HDR Engineering, Inc.; InRoads Info, Inc.; RIESTER Sonoran, LLC; Urias Communications, LLC; and Your Project Marketing & Outreach, LLC for public outreach and community engagement services for the Street Transportation Department. Further request authorization for the City Controller to disburse all funds related to this item. The total value of the six contracts shall not exceed $1.5 million.
Report
Summary
The Street Transportation Department has current contracts to provide public outreach and community engagement services. The current contracts will expire on Jan. 31, 2020. The new contracts will replace the existing contracts and provide as-needed services to the Street Transportation Department. Services will include effective message development, communication, outreach and engagement through multiple media formats, including graphic and oral communication to broad and diverse audiences regarding streets-related issues, programs and projects, as well as news media, internet and social media audiences.
Procurement Information
A Request for Qualifications, RFQu 63-2001, for public outreach and community engagement services was conducted in accordance with Administrative Regulations 3.10, with the intent of establishing a Qualified Vendor List (QVL) to provide public outreach and community engagement services. Twelve offers were received by the Street Transportation Department on Aug. 30, 2019. A selection committee evaluated all 12 offers and deemed six to be responsive, responsible offers to the specifications and minimum qualification criteria established in the solicitation.
The following responsive offerors will be part of the Qualified Vendors List for public outreach and community engagement services:
-Gunn Communications, Inc.
-HDR Engineering, Inc.
-InRoads Info, Inc.
-RIESTER Sonoran, LLC
-Urias Communications, LLC
-Your Project Marketing & Outreach, LLC
The Street Transportation Director recommends award to all firms listed above, as responsive and responsible offerors and to be accepted for the Qualified Vendors List.
Contract Term
The contracts will have five-year terms, which shall begin on or about Feb. 1, 2020 and end Jan. 31, 2025.
Financial Impact
The total value of the six contracts shall not exceed $1.5 million. Funds are available in the Street Transportation Department's Capital Improvement Project budgets.
Department
Responsible Department
This item is submitted by the Deputy City Manager Mario Paniagua and the Street Transportation Department.