Title
Refuse Truck Caterpillar XT-3 ToughGuard Hose Replacement - Contract Recommendation (Ordinance S-45942)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Empire Southwest, LLC for refuse truck Caterpillar XT hose replacements. This contract will have an estimated aggregate amount of $850,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintenance and repair of 249 side loader and rear loader refuse trucks. Approximately 141 of the refuse trucks will be maintained using the XT-3 caterpillar hoses as replacements. Empire Southwest will conduct a full system re-hose for each unit as well as catalog the hose to ensure size, fitting, and routing are manufactured to original equipment manufacturer specifications. The XT-3 hose is an exclusive, Caterpillar-designed polyethylene cover that has successfully passed two million abrasion cycle tests without failure. These hoses are highly resistant to chemicals and weathering and eliminate the need for nylon and plastic, which can significantly reduce material and labor costs over time.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing there is only one source for the XT-3 hose. Empire Southwest is the only authorized local dealer for Caterpillar parts and service.
Contract Term
The initial one-year contract term will begin on or about Oct. 1, 2019, with two option years in increments of up to one year, for a total contract term of three years.
Financial Impact
This contract will have an estimated annual expenditure of $283,333, with a total aggregate not to exceed $850,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and Public Works Department.