Title
Brainard Data Loggers Agreement - Request for Award (Ordinance S-48578)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with F. S. Brainard & Company, to provide data loggers for the purpose of determining the amount of water used by various types of devices for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The agreement will not exceed $294,000.
Report
Summary
The purpose of this agreement is to provide the Water Services Department a cost-effective way to study water usage and to identify usage patterns of single-family homes. Additionally, this equipment will help identify areas of potential reductions during periods of water shortages and will assist to identify water leaks.
This direct selection is necessary because F. S. Brainard & Company is the sole distributor for Meter Master Data Loggers which are compatible with the TraceWizard software used by the Water Services Department.
F. S. Brainard & Company’s services include, but are not limited to: new data loggers, accessories, warranties and all required maintenance.
Procurement Information
An exception to the procurement process was determined to select the Contractor set forth in City of Phoenix Administrative Regulation 3.10. A direct selection was made because there exists a lack of qualified/available contractors/consultants which makes a competitive selection process impracticable, unnecessary, or contrary to the public interest.
Contract Term
The agreement will begin on or about July 1, 2022, for a seven-year aggregate term.
Financial Impact
The agreement value for F. S. Brainard & Company will not exceed $294,000.
Funding is available in the Water Services Department's Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.