Title
Increase Expenditure Authority and Extend Safety Related Uniform Items (Citywide) - IFB 15-162 (Ordinance S-46330)
Description
Request to authorize the City Manager, or his designee, to extend contracts 140540 with Arizona Uniform and Apparel; 140781 with AGS Safety and Supply; 140541 with Ramstar Mills Inc; 140538 with Tyndale Company, Inc; and 140539 with Asia Trading International dba Unipro International, on a month-to-month basis for up to one year, and allow additional expenditures of $300,000 for the purchase of non-safety and safety related uniform items as needed by Citywide departments. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
These contracts provide safety-related uniform items for use by Citywide departments, including the purchase of Fire Department uniforms and accessories, and arc-rated (formerly flame resistant), and reflective and high visibility uniforms for employees. Arc-rated clothing is critical in protecting employees from arc-flash burn hazards; high visibility and reflective clothing protects employees where additional visibility is required such as in low light or dark environments on public roads. Uniforms are given to employees to wear during their assigned work duties and include new and replacement items such as shirts, pants, jackets, and coats. The employees who receive these uniforms work in a variety of areas that include, for example, firemen and women, electricians, solid waste equipment operators, foremen, street maintenance workers, meter readers, and air-side Aviation employees.
Finance is currently evaluating how to re-solicit the contracts with the emphasis of streamlining the purchase process for both the City and the vendors, while being cost effective. Significant department users of these contracts include the Fire, Water Services, Aviation, and Street Transportation departments. In order to ensure City services are not interrupted, it is in the best interest of the City to extend the Safety Related Uniform Items contracts beyond the maximum extension period and allow additional expenditures.
Contract Term
Upon approval, the contracts shall be extended on a month-to-month basis, not to exceed 12 months, through Feb. 27, 2021.
Financial Impact
Upon approval of $300,000 in additional expenditures, the revised aggregate value shall not exceed $1,535,000. Funds are available in various department's budgets.
Concurrence/Previous Council Action
These contracts are a result of IFB 15-162, previously awarded on May 14, 2015.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.