Title
Information Technology Project Management and Consulting Services - AVN RFP 18-050 - Amendment (Ordinance S-52335) - District 8
Description
Request to authorize the City Manager, or the City Manager's designee, to execute an amendment to Contract 148622 (Contract) with Barich, Inc. to extend the term of the Contract, allow additional expenditures, and continue using Ordinances S-45062 and S-50160. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The Contract currently provides information technology project management and consulting services that provides assistance to the Aviation Department (Aviation) with planning, design, and implementation of Information Technology (IT) projects. These services are critical for the successful implementation of many passenger-facing, back-office systems and technology infrastructure projects, such as the digital transformation strategy, wayfinding for passengers, video surveillance systems, and a badging system that provides security access control services to over 23,000 airport badge holders.
In developing the solicitation, Aviation determined that the scope was sufficiently robust to split into two separate scopes of work, and therefore two separate solicitations: IT project management services and airport technology consulting services. Aviation requests authorization to extend the term of the Contract on a month-to-month basis not to exceed six months in order to provide additional time to define the separate scopes of work and conduct two separate competitive procurements.
This item has been reviewed and approved by the Information Technology Services Division.
Contract Term
Upon approval, the Contract term will be extended on a month-to-month basis from November 4, 2025, through May 4, 2026.
Financial Impact
Additional funds required for the extended term will not exceed $712,500, increasing the aggregate cost of the Contract to $12,912,500.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Information Technology Project Management and Consulting Services Contract 148622 (Ordinance S-45062) on September 25, 2018.
• Amendment to Information Technology Project Management and Consulting Services Contract 148622 (S-50160) on September 20, 2023.
Location
Phoenix Sky Harbor International Airport: 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Amber Williamson and the Aviation Department.