Title
Sign Fabrication Equipment Maintenance and Repair Services (Ordinance S-46169)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Plotter Doctors, LLC. for inspection, repair and maintenance services for various types of sign fabrication equipment for the Aviation, Phoenix Convention Center, and Street Transportation departments. Further request authorization for the City Controller to disburse all funds related to this item. The five-year aggregate contract value will not exceed $137,500, with an estimated annual expenditure of $27,500.
Report
Summary
This contract will provide inspection, repair and maintenance services, as needed, for the upkeep of sign fabrication equipment essential to daily operations in multiple city departments. Some of the equipment has been in operation for many years and requires proper maintenance in order to keep running at full capacity. Also, there are approximately 800,000 signs within the right-of-way in Phoenix and this contract will ensure sign fabrication equipment is continually operational to produce, maintain, and repair this signage.
Procurement Information
IFB 20-019 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Finance Department Procurement Division on Sept. 20, 2019. The offer was evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and/or services. The price was determined to be fair and reasonable based on feedback from user departments. The bid notification was sent to over 500 suppliers and was publicly posted and available for download from the City's website.
The Deputy Finance Director recommends that the offer from Plotter Doctors, LLC. be accepted.
Contract Term
The five-year contract term will begin on or about Dec. 1, 2019.
Financial Impact
The five-year aggregate contract value will not exceed $137,500, with an estimated annual expenditure of $27,500.
Department
Responsible Department
This item is submitted by Assistant City Managers Deanna Jonovich and Milton Dohoney, Jr., Deputy City Manager Mario Paniagua, and the Aviation, Phoenix Convention Center, Street Transportation, and Finance departments.