Title
Custodial Services for Water Services Department - Amendment (Ordinance S-47973)
Description
Request the authorize the City Manager, or his designee, to execute amendments to Agreements: 151914 with Triangle Services; and 151915 with Palacios Marine & Industrial Coatings, Inc, to provide additional time and funding to the agreements. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures for services included in this amendment will not exceed $3,345,338.
Report
Summary
The purpose of this amendment is to extend the contracts to align with the other custodial contracts within the Water Services Department. Additionally, this extension will allow the Facilities Management Division time to conduct a full needs assessment of all facilities, which is anticipated to be completed within 12 to 18 months, and to develop a comprehensive scope of services in order to complete the procurement process for new custodial requirements contracts. The additional spending authority is required to fund the extended contract term, and to address needed increases in both contract labor hours and service frequency to comply with the Centers for Disease Control and Prevention guidelines.
Contract Term
The amendments will extend the end date of the agreements' terms from March 31, 2022 to Sept. 30, 2024.
Financial Impact
The initial authorization for Custodial Services agreements was for an expenditure not-to-exceed $1,624,680. This amendment will increase the authorization for the agreements by $3,345,338, for a new total not-to-exceed agreement value of $4,970,018.
Funding is available in the Water Services Department’s Operating budget.
Concurrence/Previous Council Action
The City Council approved Custodial Services for Water Services Department Agreements 151914 and 151915 (Ordinance S-46485) on April 1, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.