Title
Cesar Chavez Community Center - Architectural Services - PA75200538 (Ordinance S-45227)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Gabor Lorant Architects, Inc. to provide Architectural Services that include planning, program management, project management, programming, design, and construction administration and inspection (CA&I) services for the Cesar Chavez Community Center project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1.2 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to design a new community center at Cesar Chavez Park. The community center will serve as a resource center for the surrounding community providing services such as recreation and sports activities, as well as providing multi-purpose space and classrooms for activities and events. The building will be designed to ADA compliance; fire, life, and safety standards; and may strive to achieve Leadership in Energy and Environmental Design (LEED) Certification. Improvements will also include parking, hardscape and landscape, irrigation, security lighting, and other elements as required.
Gabor Lorant Architect Inc.’s services include, but are not limited to: assisting with community meetings; providing analysis for the site specific location of the new community center; project administration; programming; schematic design through bid ready documents and specifications; cost analysis; bid phase assistance; materials testing coordination; construction administration and inspection services; and other services as required for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Twelve firms submitted proposals and are listed in Attachment A.
Contract Term
The term of the agreement is two years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Gabor Lorant Architects, Inc. will not exceed $1.2 million, including all subconsultant and reimbursable costs.
Funding is available in the Parks and Recreation Department's Capital Improvement budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
Public outreach and community participation will be conducted on an as needed basis beginning in early 2019.
Location
Cesar Chavez Park, 7858 S. 35th Ave.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich and Mario Paniagua, the Street Transportation and Parks and Recreation departments, and the City Engineer.